Dear Exhibitor,

We are delighted to welcome you to OceanTEX + SMP + EnerTECH World Expo 2012. We at Chemtech Secretariat will do everything possible to make your participation a pleasant business experience. This On-line system will provide complete information to make your participation convenient in the event. It explains the procedure to order additional services that may be required by you at the time of the event.

To ensure that your participation is well organized, we suggest you to nominate an Exhibition Coordinator who will co-ordinate from your end for all the activities related to your participation.

Kindly go through the instructions carefully before filling in the details and submit the same latest by 15th January 2012.Please note that it is mandatory to provide the details regarding Exhibitor's Profile for Exhibitor's Directory and other forms as per your requirement.

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1) Event : EnerTECH World Expo 2012
Dates : 8-11 February, 2012
Venue : Bombay Exhibition Centre, NSE Complex, Goregaon (East), Mumbai, India.

2) Accounts : All payments for participation must be made as per the Rules and Regulations of the signed contract.

3) Admission to exhibition : The exhibition is open to relevant visitors by registration.

4) Badges : Exhibitors will be provided specific number of complimentary badges by the organisers.

5) Advertising in Exhibitors Directory : Exhibitors are welcome to promote their products and services by advertising in exhibitors directory to be released on the opening day of EnerTECH World Expo 2012. For this, please fill up and return the Advertisement Release Order.

6) Official Contractors : Official contractors will be appointed by the organisers and details will be communicated to the Exhibitors. Exhibitors should note, however, that the organisers will not be responsible for any act of omission or commission by the contractors and they may impose such conditions on the contractors as deemed necessary.

7) Hiring of Equipment/Services : All equipment hired by the exhibitors from the organisers/official contractors of the organisers must be returned on the last day of the exhibition immediately upon conclusion of exhibition hours. Any damage/defect in the hired equipment must be recorded in writing at the time of taking custody of such equipment. In the absence of such records, the exhibitor will be liable to compensate such damages.

8) Forwarding & Shipping : Official freight forwarders will provide transport arrangements and site logistics at the exhibition including delivery of consignment to the exhibitors’ stands. Facility and space for storage of consignments before, during and after the exhibition can be arranged. The Official Freight Forwarders will enquire with exhibitors before the event for their freight forwarding, customs clearance, transportation, site logistics and material storage requirements.

9) Exhibition Stand Construction Contractors : Exhibitors are free to appoint their own exhibition stand construction contractor but should ensure that their contractor complies with the rules and regulations of the exhibition. For the convenience of exhibitors, the co-organisers have also empanelled some contractors.

10) Stand Display, Interior Decor : In respect of designs, drawings, plans and interior décor of their stands exhibitors must follow the procedure mentioned in clause 9 & 10 of the rules and regulations.

11) Movement of Exhibits : Organisers will not take custody of any consignment sent by exhibitors to the site. Exhibitors have to ensure that their agent or staff members are present when their consignments are delivered at site.
Note: All exhibitor's are specifically informed that no consignment or package will be allowed into the exhibition hall during exhibition hours.

12) Despatch Instructions : To ensure proper movement of your material to and from the venue, please address all your consignments as follows:
(Name of your company)
EnerTECH World Expo 2012
(Your Stand No.________), Hall No.
Bombay Exhibition Centre (NSE Complex),
Off Western Express Highway, Goregaon (E), Mumbai – 400 063, INDIA.

13) Security : Arrangements will be made for providing round-the-clock security. However, the organisers are not responsible for any theft, pilferage, loss or damage or any material, goods or properties belonging to individual exhibitors at any time before, during or after the exhibition for any reason or cause whatsoever. If additional security is required during exhibition hours, please return form number 10 duly filled in. (See page no. 17 for details)

14) Fire Regulations : Storage of any inflammable material in the exhibition complex is strictly prohibited.

15) Site Handling : An approved site handling contractor with equipment and labour will be available on-site. Tariff Card certified by the organisers will be on display. Payment should be settled directly with the contractors for hire of equipment and labour. For moving of the exhibits to and from the stand, exhibitors are requested to utilise services from the approved site handling contractor only. Use of hired labour other than from the approved site handling contractor is not permitted.

16) Import of exhibits under ATA CARNET Scheme : As this event is approved by ITPO, exhibitors can avail of ATA CARNET Scheme. For details contact the Official Freight Forwarder.

17) Insurance : Insurance of exhibits and exhibitors’ personnel against all risks prior to, during and after the exhibition should be done by exhibitors at their own cost. The organisers will in no way be responsible for any loss or damage.

18) Additional Items/Services :
(a) Power supply options at site will be 220 volts single phase and 440 volts 3 phase. For your requirement of 440 volts 3 phase power, fill up and return form number 5 to enable the organisers to make necessary arrangement. (See page no. 13 for details)
(b) For your requirement of various additional items/services, please use the appropriate ordering forms.
(c) No rebate will be given if exhibitor decides not to avail of any of the shell scheme provision.
Only payments by cash/credit card will be accepted along with the requisition form for any and all additional requisitions/services ordered at site. Further, all items ordered after the specified datesv will carry a surcharge of 25%.

19) Organisers' site office : will be set up at the exhibition venue as mentioned in the Site Management Time Table.

20) Photography and Video Shooting : Permission is given only to the Official Photographer and Video Crew to enter the exhibition hall. Exhibitors wishing to use their own professional photographers and video crew have to obtain prior approval from the organisers.

21) Visitor Promotion :
(a) By organisers : A targeted and extensive visitor promotion campaign will be launched by the organisers to ensure that the right kind of visitors attend the exhibition.
(b) By exhibitors : In addition to visitor promotion by the organisers, exhibitors are also encouraged to promote/advertise their participation in the exhibition. The combined result of promotional efforts by exhibitors and by the organisers will help to get more exposure for, and benefit, the participants. Exhibitors can use the event logo in their pre-exhibition advertising and visitor promotion. Bromides of the exhibition logo can be obtained free on request. It is recommended that exhibitors link up their promotional campaign with that of the organisers to ensure maximum mileage for their participation.
(c) Media & press coverage : Exhibitors who are, on their own, arranging media coverage of their participation are advised to inform the organisers. Media persons will be given priority for entry to cover the exhibition.

22) Removal of Exhibit Material :
(a) Exhibitors must ensure to follow the procedure laid down by the organisers for removal of exhibit material after vacating their stands. Security staff will verify and record the number of incoming packages on exhibitors’ entry/exit pass. Exhibitors will be allowed exit upon clearance endorsement by the organisers on the same pass. They shall surrender the same to security at the time of exit of goods.
(b) Clearance of goods may be delayed if the above procedure is not followed, for which the organisers will not be responsible.

23) Rules and Regulations : A copy of the Rules and Regulations governing participation at this event is included in this manual.

1) For the purpose of EnerTECH World Expo 2012 the words listed below on the left are defined/ represented by the definition/organisation listed alongside.
(a) Organisers : chemtech Secretariat
(b) Exhibition : EnerTECH World Expo 2012
(c) Exhibitor : Any employee, staff, agent or authorised personnel belonging to a company, partnership firm or individual to whom space has been allotted for the purpose of exhibiting.
(d) Venue : Bombay Exhibition Centre, Goregaon (E), Mumbai, INDIA.
(e) Stand : Exhibition space reserved for an exhibitor.

2) All applications for participation should be made on the space application form and submitted to the organisers. Submission of this form will confirm participation and acceptance of rules and regulations. The organisers reserve the right to accept or refuse any application without assigning any reason.

3) Stands will be allotted on first-come first-served basis and will be made at the sole discretion of the organisers. Stands allotted will be used by exhibitors solely for dis play of goods noted in their application form or by sub sequent counter approval by the organisers. Allotment of stands is final only on receipt of 100% payment.

4) Although total subletting of a stand to a third party is not permitted, partial subletting to a sister concern, associate or agent may be allowed by the organiser on written permission. Such co-exhibiting will entail an additional contribution of Rs.50,000/- or Euro 1000 per co-exhibitor will be subject to the same rules and regulations governing this exhibition.

5) Application for space must be accompanied by 50% contribution towards participation. The remaining 50% should reach the organisers not later than 30 days prior to the commencement of the exhibition.

6) A security deposit equivalent to 10% of contribution should accompany the space application form. This deposit is refundable subject to deduction./adjustment of any dues or damages payable by the exhibitor.

7) All payments should be made by account payee crossed cheque or bank draft favouring Jasubhai Media Pvt. Ltd. payable at Mumbai.

8) No alteration to the size or position of the stand is permitted without prior written approval of the organisers, who reserve the right to change the layout/ stand number or gangways. The organisers also reserve the right to require exhibitors to make such alterations to their stands and setting of their exhibits as they reasonably feel necessary to maintain an acceptable standard of presentation and to avoid interference with the display of other exhibitors. Further, no banners, placards, etc. will be allowed on the premises or complex or on the roads in the vicinity. Such unauthorised display is liable to be removed by the organisers without notice at the cost of the exhibitor. Exhibits must not obstruct passages.

9) In case of pavilion plot, only 25% of total area booked will be permitted for construction upto a height of 2.5 metres to avoid interference with the display of other exhibitors.

10) All drawing/designs showing stand construction have to be submitted in duplicate and approved by the organisers, who reserve the right to recommend changes modification, in the interest of the overall presentation of the exhibition. Exhibitors have to en sure that the changes recommended are carried out.

11) No stand will be left unattended during the exhibition. Staff of exhibitors must be present atleast one hour before the visiting hours of the exhibition. No activity which in the opinion of the organisers amounts to nuisance or annoyance will be caused by the exhibitors. The organisers shall have the right to take remedial action in such cases.

12) The exhibitor should not cause any damage to the site/building/stand. Any such damage will be made good at the expense of the exhibitor. The exhibitor will also indemnify the organisers against any claims resulting from mishaps due to faulty equipment / faulty handling of material or non- observance of legal or safety requirements.

13) Arrangements will be made for providing round-the- clock security from the starting time of the 1st day of the exhibition to the end time on the last day of the exhibition. However, the organisers are not responsible for any theft, pilferage, loss or damage of any material, goods or properties belonging to individual exhibitors at any time before, during or after the exhibition for any reason of cause whatsoever.

14) Insurance of exhibits, against all risks prior to, during and after the exhibition should be done by the exhibitors at their own cost. The organisers will in no way be responsible for any loss or damage.

15) Should any exhibitor decide to withdraw from participation in the exhibition, decision as to the refund rests entirely with the organisers at their sole discretion.

16) The organisers reserve the right to reschedule the event in the interest of the exhibition If due to Force Majeure or other unavoidable circumstances, the organisers are forced to cancel the exhibition, the exhibitor will not be entitled to claim damages or compensation of any kind other than refund of space contribution.

17) The organisers may alter or add new rules and regulations for the benefit of the exhibition. Such rules will be given in writing and will be binding on all exhibitors.

18) Adjudication, in case of dispute, as provided by the High Court of Mumbai would be binding on all parties.

A. Pre-show :
1) Possession :
           a) Bare Space possession : From 05/02/2012 after 2.00pm
           b)Shell Stand possession : From 06/02/2012 after 2.00pm
2) Completion of stand interiors by all exhibitors : 07/02/2012 midnight
3) Hall cleaning and removal of empties : 07/02/2012 midnight
4) Inaugural Ceremony : 08/02/2012 (exact time to be confirmed)

B. Show Dates : 08/02/2012 to 11/02/2012

C. Show Timings : 10.00am to 6.00pm

D. Post-Show :
1) Commencement of dismantling : 11/02/2012, after 6.30pm
2) Vacation of exhibition area : 11/02/2012 by 6.00am
3) Disconnection of utilities by organiser : 12/02/2012 by 6.00am

The organisers and contractors will be available at the site office at Bombay Exhibition Centre (NSE Complex) - from 06/02/2012 between 10.00am to 8.00pm to assist exhibitors during stand construction, exhibition and dismantling period.

Note on security: Although general security is provided, the responsibility of security of the stand display and exhibits rests solely on the exhibitors themselves.

The exhibition hall will be closed after exhibition hours on all exhibition days except the last day, and no one will be allowed to remain inside the hall. For stand construction and dismantling dates, security personnel can be hired by filling form on page 17. On exhibition days, it is mandatory to ensure that atleast one representative of each exhibitor reaches the venue one hour before opening time (i.e. at 9.00 a.m.) to take chargé of their respective Stands.

P.S.: No representatives of exhibitors, on exhibition days, will be allowed inside during, pre and post show timings without the exhibitor badge.

In Shell Stand scheme exhibitors will be provided with non woven synthetic carpet and fascia with white lettering along with the following entitlement:

Area Booked	Chair	Table	Spot Light	Socket (5amp.)	Trash Bin
6-14	2	1	3	1	1
15-17	2	1	4	1	1
18-26	4	2	6	2	2
27-35	4	2	8	2	2
36-44	8	4	12	4	4
45-50	8	4	14	4	4

Bare Space Scheme : Charges for Single Phase Power for general lighting in stalls : (does not include 3 phase power)

Area Booked	Total Charges
	Rs.	Euro
Upto 54 sq. mtrs.	16,020	302
55 - 100 sq. mtrs.	21,350	403
101 - 150 sq. mtrs	33,360	630
151 - 200 sq. mtrs	40,040	756
201 and above	1,00,000	1724

Inclusive of 10.30% Service Tax

No rebate will be given if exhibitor decides not to avail of any of the above shell scheme provision. Bare space exhibitors will have to create their own stand fascia and also pay for entitlements all furniture and electrical items required by them. Exhibitors must apply for electrical/power source at additional cost as required by them.

R. E. ROGERS INDIA PVT. LTD.
501/ 502, Midas, Sahar Plaza Complex,
M. V. Road, Andheri (E), Mumbai- 400 059.
Tel.: +91- 22- 2820 3845 Dir.: +91- 22- 3088 0310.
Fax.: +91- 22- 2820 8942
E-mail: paul@rogersworldwideindia.com

Contact Persons :
Mr. Sudhir Dhavan – 99207 28175
Email: sudhir@rogersworldwideindia.com

Mr. Paul Creado – 98210 33809
Email: paul@rogersworldwideindia.com

Mr. Kartik Soman – 98210 43858
Email: kartik@rogersworldwideindia.com